The Annual General Meeting is the supreme decision-making body of Lassila & Tikanoja plc. The Annual General Meeting decides on the matters stipulated in the Companies Act, such as the acceptance of the financial statements and proposed dividend, the release from liability of members of the Board of Directors and the President and CEO, the election of the members of the Board of Directors and the Auditors, and the compensation paid to them.
The Annual General Meeting is held by the end of April. When considered necessary, an Extraordinary General Meeting is convened to handle a specific proposal made to a General Meeting. General Meetings are convened by the Board of Directors.
Each share of Lassila & Tikanoja plc entitles to one vote. According to the Articles of Association, at a General Meeting of shareholders no shareholder may cast more than one fifth of the total number of votes represented at the meeting.
Shareholders are convened to a General Meeting by a notice published on Company's website. In addition, the Company may, if so decided by the Board of Directors, publish the time and place of the General Meeting of Shareholders as well as the address of the Company's website in a newspaper. The Board of Directors’ proposals and the notice to the meeting are also disclosed in a stock exchange release. The prospective director candidates as well as the proposal for Auditors are disclosed in the notice or in a separate stock exchange release before the General Meeting.
The notice of the General Meeting and the related documents will be available on the Group website at least 21 days before the General Meeting.
Right to put items on the agenda of the general meeting
A shareholder has the right to put on the agenda of the general meeting items that fall within the competence of the general meeting by virtue of the Limited Liability Companies Act, provided that the shareholder demands this of the board of directors in writing, in sufficient time before the general meeting, so that the item can be added to the notice of the general meeting.
The shareholder should send the request to put matters on the agenda of the annual general meeting together with an explanation or a resolution proposal to the company annually by 16 January by e-mail at email@example.com or by regular mail to Lassila & Tikanoja plc, Tuula Palomäki, Valimotie 27, FI-00380 Helsinki, Finland.
Attendance of the Board members, President and CEO, Auditor and prospective Board members at a General Meeting
The members of the Board of Directors, President and CEO, principal auditor and prospective directors attend a General Meeting, unless there are well founded reasons for the absence.
Minutes of General Meeting
The minutes of the General Meeting will be available on the Group website within two weeks of the General Meeting.